Mealbooks · Features

Everything your home kitchen business needs

Dishes with name, category, price and VAT rate (picked from the rates that apply; food defaults to the reduced rate, 9% in the Netherlands).
The recipe and allergens per dish, with an overview of dishes that still have no recipe.
Price lists: give a regular customer (an office, say) their own prices.

Customers

Customer details with address, e-mail, phone and, for business customers, their VAT number so it appears on their invoice.
Import from a spreadsheet, export whenever you like.

Create an order with dishes, quantities and a delivery date.
A simple status: created → delivered → paid. On “delivered” Mealbooks makes the invoice automatically.
Something came back? Record a return; the invoice and your figures follow.
Finished orders move to the archive by themselves after a while, keeping your list tidy.

Invoices with your business name, address, e-mail, phone, VAT number, company registration number (KVK in the Netherlands) and IBAN, and your customer’s address.
VAT shown per rate, your local tax number next to the VAT number (for example the German Steuernummer), and a footer for your legal notes.
Under the small-business VAT exemption (KOR, § 19 UStG, franchise en base) every line has 0% and the invoice prints the legal sentence; invoices to businesses in other EU countries say “reverse charge” with the customer’s VAT number.
Invoices, payment reminders and order e-mails in the language you choose for your customers; the app itself in 6 languages.
Download as PDF, print, or send via WhatsApp.
Record payments, also part payments; all open invoices in one list.
Automatic payment reminders by e-mail for unpaid invoices.

The checks of a paper food-safety log, digital: daily (fridge and freezer, core temperature, labels, cleaning, personal hygiene, packaging), weekly (stock rotation, pests, deep clean) and periodic (supplier traceability, annual tasks).
Mealbooks decides whether a check passed (fridge 7 °C or colder, freezer -18 °C or colder, for example) and asks for the action taken when it failed.
Checks can’t be quietly changed: a mistake is corrected with a reason, and the original stays visible.
Print the logs as PDF for the inspector.

Profit and loss per month, what is still owed, and bank reconciliation.
Quarterly VAT return: in the Netherlands and Germany the figure for each box of the official return, ready to copy into the tax office’s portal; in other countries a VAT summary. After filing you lock the quarter.
Your books are kept automatically behind the scenes.

Ask questions in plain words, for example:

Sales, expenses and trends, and a report per dish: which dishes sell best.

Works on laptop, tablet and phone.
Add Mealbooks to your home screen as an app (Chrome, Edge, or on iPhone via Share → Add to Home Screen).
A new version? You see a “Reload” note and you’re up to date.

Sign in with a password, and optionally a verification code by e-mail.
Too many wrong passwords lock the account for a while.
Deleted something by mistake? Restore it from Deleted Records.
Export your lists whenever you like; after cancelling you can still download all your data.

Answers to common questions in the app, guidance per screen, and a support ticket when you’re stuck.

Made in the Netherlands for food businesses in Europe

Try Mealbooks free for 7 days. No payment details needed. · App in 6 languages